Reference interview: Difference between revisions

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{{short description|Clarifying a library user's request}}

A '''reference interview''' is a conversation between a [[librarian]] and a [[library]] user, usually at a [[library reference desk|reference desk]], in which the librarian responds to the user's initial explanation of his or hertheir information need by first attempting to clarify that need and then by directing the user to appropriate information resources.

==Definition==

Bopp & Smith (1995) definesdefine the reference interview as the "conversation between a member of the library reference staff and a library user for the purpose of clarifying the user’s needs and aiding the user in meeting those needs"."{{sfnp|Bopp|Smith|1995|p=37}}

According to ODLISthe Online Dictionary for Library and Information Science, thea reference interview is "the interpersonal communication that occurs between a reference librarian and a library user to determine the person's specific information need(s), which may turn out to be different from the reference question as initially posed...A reference interview may occur in person, by telephone, or electronically (usually via e-mail) at the request of the user, but a well-trained reference librarian will sometimes initiate communication if a hesitant user appears to need assistance".{{sfnp|Reitz|2014}}

Stephen Abram findsuses the concept of "the library as conversation," aand vitalsays componentthat to the profession.when Init regardscomes to the reference questionquestions, "Our[librarians'] core skills are the skills and competencies required to improve the quality of the question."<ref>{{cite web |last1=Abram |first1=Stephen |title=Special Library Reference Interviews: Basics of a Neglected Professional Skill |url=https://lucidea.com/blog/special-library-reference-interviews-basics-of-a-neglected-professional-skill/ |website=Lucidea |publisherdate=Lucidea16 April 2019 |accessdateaccess-date=17 April 2019}}</ref>

== Parts of a reference interview ==

== Stages ==

The reference interview is structured to help the librarian provide answers to the library user. In general, the interview is composed of the following stages.{{sfnp|Ross|Nilsen|Dewdney|2002|p=3}}

The reference interview is structured to help thea librarian provide answers to thea library user. In general, the interview is composed of the following stages.:{{sfnp|Ross|Nilsen|Dewdney|2002|p=3}}

#Welcoming

#Gathering general information from the user and getting an overview of the problem

#Confirming the exact question

#Intervention, such as giving information, advice, or instructions

#Finishing, including feedback and summary

These stages may occur in loops,; for example when a clarification of the question leads to the need to establish more background information on the query topic. These steps are designed to put the user at their ease, and then help ensure that they have correctly explained what they require. When the reference librarian believes that the query is fully understood, they attempt to provide resources thatto help satisfy it. AnThe important andbut often overlooked final step is checking that the information or service provided was indeed what the library user required.

==Techniques==

==Reference interview techniques==

The purpose behind the reference interview structure is to ensure that the library user's [[Information needs|information need]] is satisfied. The librarian can use a number of interview techniques to help identify the user's exact need. Poor reference interview skills may lead to misinterpretation of the real question, a lack of real help, and/or an unsatisfied library user.{{sfnp|Nilsen|2005|p=3}}

TheLibrarians purposeuse behindmany the reference interview structure istechniques to ensurehelp thatidentify the librarya user's [[information need]] is satisfied. TheWith librarianbody canlanguage, userepetition, aand numberparaphrasing of interviewwhat techniquesthe touser helpsays, identifythe interviewer can encourage the user's exactto give more information about what they need. PoorAsking referenceopen interviewquestions skillsestablishes maycontext and leadhelps to misinterpretationidentify exactly what is required. A lack of follow-up, checking that the realuser questionfound what they required, ais lackone of realthe helpcommon andmistakes anmade unsatisfiedin librarythe userreference interview.{{sfnp|Nilsen|2005|p=36}}

==Query formation==

Librarians use many techniques to help identify a user’s information need. With body language, repetition and paraphrasing of what the user says, the interviewer can encourage the user to give more information about what they need. Asking open questions establishes context and helps to identify exactly what is required. A lack of follow-up, or checking that the user found what they required, is arguably one of the most common mistakes made in the reference interview.{{sfnp|Nilsen|2005|p=6}}

One of the biggest problems with providing an effective reference serviceservices is that of badly formed queries. In thisthese instanceinstances, the user's reference question doesn't match up to the information they actually need.{{sfnp|Fields|2006|pp=405-420}} Badly formed queries may lead to user frustration, as they perceive that the reference interview is not solving their problem.

Many of the techniques used in the reference interview are geared towards developing a badly formed query until a sense of the user's true information need is gained. A great degree of care must be taken when helping users to develop their query. The librarian typically has little insight into the social and psychological barriers that might be preventing the user from explaining their question accurately., Anythingand fromso anxietymust fromtake ancare approachingwhen deadline to lack of confidence with language can get in thedeveloping wayit.{{sfnp|Murphy|2005|pp=247-252}}

==Forming the query==

==The Digital reference interview==

One of the biggest problems with providing an effective reference service is that of badly formed queries. In this instance, the user's reference question doesn't match up to the information they actually need.{{sfnp|Fields|2006|pp=405-420}} Badly formed queries may lead to user frustration, as they perceive that the reference interview is not solving their problem.

Many of the techniques used in the reference interview are geared towards developing a badly formed query until a sense of the user's true information need is gained. A great degree of care must be taken when helping users to develop their query. The librarian typically has little insight into the social and psychological barriers that might be preventing the user from explaining their question accurately. Anything from anxiety from an approaching deadline to lack of confidence with language can get in the way.{{sfnp|Murphy|2005|pp=247-252}}

==The Digital reference interview==

{{main| Digital reference}}

Digital reference is a reference service initiated electronically, often in real-time. The initial meeting between a patron and librarian is not face-to-face, though queries mutate and may later take place at a physical reference desk. Virtual reference services can be conducted invia internet chat, videoconferencing, email, [[cobrowsing|co-browsing]], and [[instant messaging]]. Unlike the in -person reference interview, digital reference might not be aan synchronousasynchronous pursuit.

Initial uptake of virtual reference was not as swift as some had predicted. The complexity of virtual reference may have partly been to blame, as users want information quickly and with the minimum of fuss.{{sfnp|Stormont|2007|p=119}} Some evidence suggested that the problem lies with poor uptake and training among library staff.{{sfnp|Nilsen|2005|p=8}}

==Library users and reference services==

Initial uptake of virtual reference services was not as swift as some had predicted. The complexity of virtual reference may have partly been to blame, as users want information quickly and with the minimum ofminimal fusseffort.{{sfnp|Stormont|2007|p=119}} Some evidence suggestedsuggests that the problem lies with poor uptake and training among library staff.{{sfnp|Nilsen|2005|p=8}}

Library users are not always comfortable with reference services, let alone satisfied with them. [[Unobtrusive measures|Unobtrusive user studies]] suggest that only around 55% to 65% of users leave a reference interview satisfied with the result and willing to return.{{sfnp|Nilsen|2005|p=3}} Demographics, social factors and users’ preconceptions about libraries all contribute to this figure. Embarrassment, shyness, and anxiety can prevent a user from approaching the reference desk, and poor signposting and explanation of services can mean that some customers aren't aware that the reference service exists. To be as effective as possible, libraries must be proactive in publicizing their services and reducing the stigma of asking for help.{{sfnp|Robinson|Reid|2007|pp=405-424}}

==Library users and reference services==

==Usefulness of the reference interview==

Library users are not always comfortable withusing reference services, let aloneor satisfied with them when used. [[Unobtrusive measuresresearch|Unobtrusive user studies]] suggest that only around 55% to 65% of users leave a reference interview satisfied with the result and willing to return.{{sfnp|Nilsen|2005|p=3}} Demographics, social factors, and users’ preconceptions about libraries all contribute to this figure. Embarrassment, shyness, and anxiety can prevent a user from approaching the reference desk, and poor signposting and explanation of services can mean that some customers aren't aware that the reference service exists. To be as effective as possible, libraries mustare encouraged to be proactive in publicizing their services and reducing the stigma of asking for help.{{sfnp|Robinson|Reid|2007|pp=405-424}}

==Usefulness==

For a long time, the value of the reference interview has stood unquestioned. More recently, with technological developments streamlining some of the tasks which once comprised the interview, someSome researchers are beginning to question the validity of the reference interview, and the investment that a reference librarian represents.{{sfnp|Ryan|2008|pp=389-399}} Others argue that reference services should broaden their target audience. As people increasingly use the internet to make major, life-affecting decisions, so they might also require the services of professionals who are able to provide help in this environment.{{sfnp|Janes|2003|pp=22-25}} If this proves to be the case, it will become more vital that the reference interview be conducted professionally and successfully. In the age of [[information overload]], a successful reference interview may empower users to confidently make such decisions in their lives.

== See also ==

*[[Five whys]]

*[[Information seeking behavior]]

*[[Library reference desk]]

*[[Reference scenariosdesk]]

*[[Reference scenario]]

*[[XY problem]]

== References ==

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== Citations ==

{{refbegin|2}}

* {{cite book|last1=Bopp|first1=Richard E.|last2=Smith|first2=Linda C.|title=Reference and Information Services: An Introduction|edition=second|___location=Englewood, Colorado|publisher=Libraries Unlimited|year=1995|ref=harv}}

* {{cite book|last=Childers|first=T.|title=The Effectiveness of Information Service in Public Libraries: Suffolk County: Final Report.|year=1978|publisher=Drexel University, School of Library, and Information Science.|___location=Philadelphia, PA}}

* {{cite journal|last=Fields|first=A.|year=2006|title=Ill-structured Problems and the Reference Consultation: The Librarian’sLibrarian's Role in Developing Student Expertise|journal=[[Reference Services Review]]|volume=34|issue=3|refdoi=harv10.1108/00907320610701554|hdl=1811/48344|hdl-access=free}}

* {{cite journal|last=Janes|first=J.|year=2003|title=What is reference for?|journal=Reference Services Review|volume=31|issue=1|refpages=harv22–25|doi=10.1108/00907320310460852}}

* {{cite journal|last=Murphy|first=S|year=2005|title=The Reference Narrative|journal=[[Reference & User Services Quarterly]]|volume=44|issue=3|ref=harv}}

* {{cite book|last=Nilsen|first=K|year=2005|title=Virtual versus Face-to-Face Reference: Comparing Users' Perspectives on Visits to Physical and Virtual Reference Desks in Public and Academic Libraries|publisher=World Library and Information Congress: 71st IFLA General Conference and Council, IFLA.|ref=harv}}

* {{cite dictionary|editor-first=Joan M.|editor-last=Reitz|dictionary=ODLIS - Online Dictionary for Library and Information Science|article=Reference interview|year=2014|url=http://www.abc-clio.com/ODLIS/odlis_R.aspx#refinterview|accessdateaccess-date=12 June 2012|ref=harv}}

* {{cite journal|last1=Robinson|first1=R|last2=Reid|first2=P|year=2007|title=Do academic enquiry services scare students?|journal=Reference Services Review|volume=35|issue=3|refpages=harv405–424|doi=10.1108/00907320710774283|hdl=10059/363|hdl-access=free}}

* {{cite book|last1=Ross|first1=C.|last2=Nilsen|first2=K.|last3=Dewdney|first3=P.|title=Conducting the Reference Interview: A How-To-Do-It Manual for Librarians|___location=London|publisher=Facet Publishing|year=2002|ref=harv}}

* {{cite book|last=Ross|first=S. R|title=Why bother with a reference interview?|year=2009|publisher=London, Facet|___location=London|pages=1–37}}

* {{cite journal|last=Ryan|first=S.|year=2008|title=Reference Transactions Analysis: The Cost-effectiveness of Staffing a Traditional Academic Reference Desk|journal=The Journal of Academic Librarianship|volume=34|issue=5|refpages=harv389–399|doi=10.1016/j.acalib.2008.06.002}}

* {{cite journal|last1=Stormont|first1=S.|year=2007|title=Looking to Connect: Technical Challenges that Impede the Growth of Virtual Reference|journal=Reference & User Services Quarterly|volume=47|issue=2|ref=harv}}

{{refend}}

== Further reading ==

* Jennerich, Elaine Z. and Jennerich, Edward J. (1997). ''The Reference Interview as a Creative Art''. Westport, CT: Libraries Unlimited.

* [[William Katz (librarian)|Katz, William A.]] (2001). ''Introduction to Reference Work, Vol. 1: Basic Information Services''. 8th Ed. New York : McGraw-Hill.

* Katz, William A. (2001). ''Introduction to Reference Work, Vol. 2: Reference Services and Reference Processes''. 8th Ed. New York : McGraw-Hill.

== External links ==

*[https://web.archive.org/web/20150106233918/http://wwworeonline.olc.org/ore/2intro.htm Ohio Reference Excellence]

*[http://www.ala.org/rusa/resources/guidelines/guidelinesbehavioral Guidelines for Behavioral Performance of Reference and Information Service Providers]