Uniform Task-Based Management System: Difference between revisions

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The '''Uniform Task-Based Management System''' ('''UTBMS''') is a set of codes designed to standardize categorization and facilitate the analysis of legal work and expenses. UTBMS was produced through a collaborative effort among the [[American Bar Association]] Section of Litigation, the [[American Corporate Counsel Association]], and a group of major [[corporation|corporate]] clients and [[law firm]]s coordinated and supported by Price Waterhouse LLP (now [[PricewaterhouseCoopers]]). UTBMS codes are now maintained and developed by the [[Legal Electronic Data Exchange Standard]] (LEDES) Oversight Committee.

==Background==

UTBMS coding is reflected in legal bills sent from a [[law firm]] to its [[corporation|corporate]] clients.<ref>{{Citation |author=<!--Staff writer(s); no by-line.--> |title=Uniform Task-Based Management System |publisher=American Bar Association |url=http://www.americanbar.org/groups/litigation/resources/uniform_task_based_management_system.html |access-date=27 Feb 2016 | quote=The Uniform Task-Based Management System enables lawyers to budget and bill by litigation task, aiding client and counsel in understanding, managing and conducting litigations. }}</ref> Law firms will usually use coding on time and expenses only for those clients who explicitly request it. Most clients who use UTBMS also require [[electronic billing]], usually with thean [[Legalinvoice Electronicin Dataa ExchangeLEDES Standard]]e-billing (LEDES)format.

Fees, which are charges for [[Lawyer|attorney]] and [[paralegal|legal assistant]] time charges, are coded with task and activity codes. There are fourfive sets of task codes: [[Litigation]], Intellectual Property, Counseling, Project and [[Bankruptcy]]. The set used for a given matter (i.e., case or transaction) depends upon the nature of that matter. Tasks may be summarized into phases. Tasks are often reported without reporting the phase, as this can be deduced from the task. The phase/task hierarchy is uniform in the Litigation, Intellectual Property and Bankruptcy task code sets. In the Project set, only the second phase contains multiple tasks. The Counseling set has only a single level. (In such situations, a code may be considered both a phase and a task, and it may be necessary to program the time and billing software this way.) There is a single set of activity codes, which is used in conjunction with each of the four task code sets. There is also a single set of expense codes, which are independent of phase, task and activity codes.

The codes themselves are composed of a letter (the first letter of the task code set), followed by a three-digit number. Tasks sharing the same letter and first digit belong to the same phase.

From time-to-time, the LEDES Oversight Committee (LOC), the administrative body that oversees these codes, adds and changes codes. In 2007, a set of Intellectual Property codes (for patents and trademarks) were finalized and ratified.<ref>{{Cite press release|url=https://www.businesswire.com/news/home/20071023005247/en/Legal-Electronic-Data-Exchange-Standard-LEDES-Finalizes|title = News}}</ref> In 2011, a set of "eDiscovery" codes were ratified.<ref>{{Citation |last=Roach |first=Michael |date=20 Sep 2012 |title=LEDES Adds Activity, Expense to E-Discovery Billing Codes | work=EDD Update |publisher=ALM | url= http://www.eddupdate.com/2012/09/ledes-adds-activity-expense-to-e-discovery-billing-codes-.html | access-date=27 Feb 2016 }}</ref><ref>{{Citation |title=UTBMS eDiscovery Code Set |publisher=EDRM |url=http://www.edrm.net/projects/metrics/utbms |access-date=27 Feb 2016 | quote=The LEDES Oversight Committee (LOC) Uniform Task Based Management System (UTBMS) eDiscovery Code Set, ratified in 2011, is based on the EDRM Metrics Code set. }}</ref> In 2015, the LOC ratified a set of Governance, Risk and Compliance codes based on the Open Compliance & Ethics Group (OCEG) GRC Capability Model.

From time-to-time, the LEDES oversight committee, the administrative body which oversees these codes, adds and changes codes. In 2013, a set of "eDiscovery" codes were ratified.

==Lists of the Codes==

As of this writing, a set of Governance, Risk and Compliance codes are being developed but have not been ratified.

<ref>{{cite web| url=http://www.abanet.org/litigation/utbms/home.html| title=Practice Tools - Uniform Task-Based Management System | archive-url=https://web.archive.org/web/20090612193103/http://www.abanet.org/litigation/utbms/home.html | archive-date=2009-06-12}}</ref>

==Lists of the Codes==

''The code lists are taken from http://www.abanet.org/litigation/utbms/home.html, which has the following Disclaimer & Copyright message:''

<small>''The authors hereby grant permission to use the codes and related definitions, in whole or in part, on a non-exclusive, royalty-free basis. In addition, this document may be freely reproduced and distributed in any electronic or hardcopy medium, on a nonexclusive, royalty-free basis, provided that this reproduction and distribution are not for profit, and that this title page is included in its entirety.''</small>

===Litigation Code Set===

Line 62 ⟶ 58:

**L612 Legal hold

**L619 Quality assurance and control

*L620 Collection

*L620Collection

**L621 Collection/Recovery

**L622 Media costs

Line 82 ⟶ 78:

**L656 Redaction

**L659 Quality assurance and control

**L660 Analysis

*L670 Production

**L671 Conversion of ESI to production format

Line 172 ⟶ 168:

**PA430 Official Communication - Domestic

**PA440 Quasi-Judicial Administrative Proceedings - Domestic

**PA499 Other [[Patent prosecution|Patent Prosecution]] - Domestic

*PA500 International Patent Preparation

**PA510 Provisional Application Preparation - International

Line 234 ⟶ 230:

**TR770 Quasi-Judicial Administrative Proceedings - Domain Names

**TR799 Other Trademark Prosecution

<ref>{{cite web| url=http://utbms.com/download/545/| title=UTBMS Trademark Billing Codes | archive-url=https://web.archive.org/web/20160624005104/http://utbms.com/download/545/ | archive-date=2016-06-24}}</ref>

<ref>http://utbms.com/download/545/</ref>

===Activity Codes===

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*A128 Collection Closing Activities

*A111 Other

===Expense Codes===

Line 309 ⟶ 304:

**E124 Other

In late 2013, the Expense Code set was reworked and ratified.

*X100 Expenses

Line 331 ⟶ 326:

**X118 Eviction Costs

**X119 Foreclosure Costs

**X120 [[Title insurance|Title Insurance]] Costs

**X121 Immigration Costs

**X122 Late Fees

Line 381 ⟶ 376:

**X999 Other

===Civil Litigation J-Code Set (England & Wales)===

*JA00 Funding

**JA10 Funding

*JB00 Budgeting incl. costs estimates

**JB10 Budgeting - own side's costs

**JB20 Budgeting - Precedent H

**JB30 Budgeting - between the parties

*JC00 Initial and Pre-Action Protocol Work

**JC10 Factual investigation

**JC20 Legal investigation

**JC30 Pre-action protocol (or similar) work

*JD00 ADR / Settlement

**JD10 Mediation

**JD20 Other Settlement Matters

*JE00 Issue / Statements of Case

**JE10 Issue and Serve Proceedings and Preparation of Statement(s) of Case

**JE20 Review of Other Party(s)' Statements of Case

**JE30 Requests for Further Information

**JE40 Amendment of Statements of Case

*JF00 Disclosure

**JF10 Preparation of the disclosure report and the disclosure proposal

**JF20 Obtaining and reviewing documents

**JF30 Preparing and serving disclosure lists

**JF40 Inspection and review of the other side's disclosure for work undertaken after exchange of disclosure lists.

*JG00 Witness statements

**JG10 Taking, preparing and finalising witness statement(s)

**JG20 Reviewing Other Party(s)' witness statement(s)

*JH00 Expert reports

**JH10 Own expert evidence

**JH20 Other Party(s)' expert evidence

**JH30 Joint expert evidence

*JI00 Case and Costs Management Hearings

**JI10 Case Management Conference

**JI20 Pre Trial Review

**JI30 Costs Management Conference

*JJ00 Interim Applications and Hearings (Interlocutory Applications)

**JJ10 Applications relating to originating process or Statement of Case or for default or summary judgment

**JJ20 Applications for an injunction or committal

**JJ30 Applications for disclosure or Further Information

**JJ40 Applications concerning evidence

**JJ50 Applications relating to Costs alone

**JJ60 Permission applications

**JJ70 Other applications

*JK00 Trial preparation

**JK10 Preparation of trial bundles

**JK20 General work regarding preparation for trial

*JL00 Trial

**JL10 Advocacy

**JL20 Support of advocates

**JL30 Judgment and post-trial activity

*JM00 Costs Assessment

**JM10 Preparing costs claim

**JM20 Points of dispute, Replies and Negotiations

**JM30 Hearings

**JM40 Post Assessment Work (excluding Hearings)

==References==

{{Reflist}}

==External links==