User:KHarold (WMF)/Sandbox/Conference application
Background
Community input
Use the results from the needs assessment survey to fill in the table below. Since you cannot cover all topics or meet all needs at one event, prioritisation is important. Please rank the priority of each topic, skill, project or problem as high, medium or low.
| Needs | Description | Priority |
|---|---|---|
| Strategic discussions:
What are the top issues affecting your community that need to be discussed in person? |
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| Capacity development:
Are there important skills that many people in your community need to learn? |
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| Working groups:
Are there joint projects that need to be planned in person? |
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| Problem solving:
What are the biggest obstacles that prevent your community, or communities from achieving their goals? |
Context
It is helpful to get an understanding of why this event is important to your community, and what experiences you have had in the past. Please answer the applicable questions below.
- 1. What inspired your community to begin planning this event?
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- 2. How does this event relate to other activities that your community is working on?
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- 3. Please list the priorities identified in the report from the last conference organized by this community. What progress have you made in those areas?
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- 4. If your community has hosted a similar conference in the past, what key lessons were learned, and what would you like to improve on?
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Plan
Venue and Logistics
- Friendly space policy
- Please link to the friendly space policy that your community will be using for this event.
- Do you need or want guidance on how to implement a friendly space policy?
Participation
It is crucial that most participants have a minimum level of Wikimedia experience so that they can engage actively in workshops and discussions. Please answer all applicable questions below.
- 1. Please describe the target audience for this conference or event.
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- 2. If you are requesting funds for travel scholarships, what criteria will be used to select scholarship recipients?
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- 3. If your conference has an outreach component, how will you ensure engagement with these participants after the conference, and what impact do you see them having on the projects?
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- 4. Are you thinking about inviting WMF staff to attend or participate in the event? If yes, please list individuals or teams who you may want to invite, or describe how you would like WMF staff to be involved in the event.
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Resources and risks
Describe the resource potential for successfully executing this project and the key risks/threats.
Resources
- Organizing team
| Team | User Names |
|---|---|
| WMF Liaison | |
| Logistics | |
| Conference Program | |
| Scholarships | |
| Communications | |
| Volunteer Coordinators | |
| Other team members |
Risks
Examples of risks, along with how you would minimize or overcome them, are:
- Skill gaps in project leadership team (e.g. no financial management experience)
- Components of the measurement process that are hard to quantify
Examples of how to minimize these risks include:
- Recruiting volunteers with desired skills to project leadership team.
- Working with the WMF Learning & Evaluation Team to develop an appropriate measurement and evaluation plan.
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Budget
Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines.
- Event budget table
- Total cost of event
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- Total amount requested from the Conference and Event Grants program
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- Additional sources of revenue that may fund part of this event, and amounts funded
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- Please confirm that you are aware that changes to the approved budget beyond 10% in any category must be approved in advance.
Discussion
Endorsements
Do you think this project should be selected for a Conference Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.