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Grants:APG/Proposals/2018-2019 round 1/Wikimedia Israel/Progress report form

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This is an archived version of this page, as edited by Gitit- WMIL (talk | contribs) at 07:54, 8 August 2019 (→Community). It may differ significantly from the current version.

Purpose of the report

This form is for organizations receiving Annual Plan Grants to report on their progress after completing the first 6 months of their grants. The time period covered in this form will be the first 6 months of each grant (e.g. 1 January - 30 June of the current year). This form includes four sections, addressing grant metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Metrics and results overview - all programs

We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Grant Metrics. We understand not all Grant or grantee-defined Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome/results achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Grant Metrics.

Metric Achieved outcome Explanation
1. number of total participants
2. number of newly registered users
3. number of content pages created or improved, across all Wikimedia projects
4. please report here on your grantee defined metric(s)
5. please report here on your grantee defined metric(s)


Telling your program stories - all programs

Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.


Community

Metric Yearly goal Progress (H1) Projected (end of year) Comments

Participants (Hebrew community activities)

60 participants at yearly community events
  • 60 Community event
  • 15 Art+Feminism workshop
  • 41 Senior citizens workshops
  • 40 Wiki-women

Total = 156

Participants (Arabic community activities) 10 editors in an editing course
  • 7 editors in the local Wiki-Arabic group
  • 21 participants at 1lib1ref workshops
  • 6 participants at Art+Feminism workshop

Total = 34

Example Example
Example Example Example Example Example
Example Example Example Example Example

Wikidata

Metric Yearly goal) Progress (H1) Projected (end of year) Comments
Example Example Example Example Example

In 2019 WMIL started a new program to promote Wikidata in Israel. The work plan includes:

  • Promoting awareness of Wikidata in Israel
  • Developing a tutorial tool for the Wikidata Query Service (SPARQL)
  • Adding content to wikidata

Until the last quarter of 2018, Wikidata activity in Israel was purely volunteer-led. Around the time of the GLAM-WIKI conference, WMIL started to initiate Wikidata activities, and in 2019 it was explicitly included in our work plan, with the aim of creating a community of local editors that will add content to and be active on Wikidata.

Our efforts are focused on, but not limited to, certain target audiences: (1) Those with a technological background – developers, programmers, people working in startup companies, and other professionals involved with big data or related areas; (2) GLAM professionals and in particular librarians, archivists and other information specialists and (3) the Wikipedia community.

In addition, we are trying to incorporate Wikidata into educational programs in academia and high-schools.

The development of a tutorial for the Wikidata Query Service is also intended to attract people to Wikidata, by showcasing this unique information service that allows querying the largest free database.

Goals Performance Remarks
Promoting awareness of Wikidata in Israel Introduction to Wikidata was given at I-FISH (biggest Information specialists forum in Israel), at the Open Media and Information Lab at the Open University of Israel, at the Israeli Internet Association, at Google Campus, and at the Business Intelligence Big Data conference.

We also live streamed an online webinar about Wikidata  - which by the end of June was watched by more than 250 viewers. A SPARQL workshop for Wikipedians took place in February at WMIL’s offices. At the National Library we gave a two-part workshop to the library staff. Wikipedians from our senior citizens courses participated in a Wikidata workshop.

Wikidata in education High-Schools: In February we held a pilot project with high-school students majoring in Cyber Informatics. The students came to a 3 hour workshop at WMIL’s offices. In March, the Wikidata coordinator gave an online introduction to the teachers of this matriculation track. We have been in touch with the national coordinator of Science and Technology at the Ministry of Education, who is interested in organizing a Wikidata training day for all the teachers of this track (scheduled for July 2019).

Academia: the Wikidata coordinator met with Prof. Noa Aharony, head of the department for Information Science at the Bar-Ilan University. Wikidata will be incorporated in at least two courses in the next academic year: Information literacy and in one programming/machine learning course.

See Impact report 2018 for a description of the Cyber Information matriculation track.
Developing a tutorial for Wikidata Query Service The general structure of the tutorial has been outlined and about 75% of the content has been written. We have a blueprint for the User Interface and are currently in touch with two website developers to decide whether to build the website on mediaWiki or Wordpress platform. In collaboration with Wikimedia Deutschland and Wiki Education Foundation.  
Data collaborations and uploading In collaboration with the National Library we are working to synchronize their National Authority File with Wikidata. This needs to be done piecemeal as the file contains records of various kinds: author names, place names, publishers, and more. Dr. Ahava Cohen from the National Library has almost finished mapping the publishers information onto the Wikidata model and will soon be running a pilot to upload a part of the data. In collaboration with Dr. Sinai Rosinek from the Digital Humanities Department at the University of Haifa a similar process is done for the place names.

Another interesting source of data is the Israeli Museum Portal. We’ve scraped the metadata of 22K visual art items and a small pilot (100 items) has shown that this data relevant and useful.

Marketing of Wikidata

The Israeli public doesn't know Wikidata, so advertising Wikidata required explaining what the project is about and how it is related to Wikimedia. For this purpose we made a brochure and merchandise to attract the attention of target audiences. Because it was challenging to get the general public to attend our Wikidata introduction lectures, we tried another way - by hosting an online live Webinar. The live webinar was quite a success with more than 250 people who watch it.

Our local GLAM community was also introduced to the Wikidata project via a targeted email campaign, which explained the potential of Wikidata and its benefits to GLAM institutions. They were offered to register to an online webinar followed by a workshop. Unfortunately, there was very little interest in this event and it was therefore canceled.

Given that it is the first year that WMIL initiates Wikidata activities, we are pleased to discover that the project raised interest in various organizations, and our lectures and workshops have been rather successful in attracting participants.

We were also encouraged by the fact that the Wikidata webinar had been watched by more than 250 viewers, and are planning to put more online content regarding Wikidata. We realize that part of our target audience feel more comfortable with online activities and would not attend activities otherwise (i.e., participate in face-to-face activities). It remains, however, a challenge to motivate participants to continue editing and adding data. In addition, activities such as lectures, demonstrations and webinars often do not allow us to later track whether the participants (or viewers) tried or continued to edit on the platform. We need to find ways to structure these activities such that we will be able to follow-up on what participants do.

Hebrew Education Program

Metric Yearly goal) Progress (H1) Projected (end of year) Comments
Example Example Example Example Example

Arabic Education Program

Metric Yearly goal) Progress (H1) Projected (end of year) Comments
Example Example Example Example Example

Higher Education

Metric Yearly goal) Progress (H1) Projected (end of year) Comments
Example Example Example Example Example

Our program in Higher Education institutions is focused on these activities:

  • Supporting lecturers who incorporate a Wikipedia assignment in their course
  • Advertising successful collaborations with lecturers as a way to market the program
  • Identifying relevant target audiences and introducing the program to them

In 2019 the marketing of the academic program changed from a “push” strategy to a “pull” strategy. The lecturers that participated in the program were all very committed and motivated and the resulting articles were, on average, better than in previous years. This is also the results of streamlining the workflow with lecturers - providing clearer instructions for the process, curating a list of articles to be written, defining the scope of the assignment, setting milestones and deadlines etc…

The collaborations with two lecturers that joined the program this year will be advertised through several channels. Dr. Daniela Shabar-Shapira from the Tel-Aviv University School of Social Work incorporated a Wikipedia assignment in the course  “Women and Gender in Social Work – a Feminist Perspective”. Dr. Gideon Ticotsky incorporated the assignment in two literature courses: “The Birth of Literature from the Spirit of War: Camus, Sartre, Saint-Exupéry and The Little Prince” given at the Hebrew University, and “A Portrait of the Artist as a Young Man: Re-reading Lea Goldberg, Yehuda Amichai and Dahlia Ravikovitch” given at the Tel-Aviv University.

We’ve identified young lecturers as a relevant target audience. With the assistance of WMIL’s marketing coordinator, we advertised the Wikipedia assignment program through the mailing lists of the Junior Academic Staff Associations at the Hebrew University and Ben-Gurion University. WMIL’s academic coordinator also gave a lecture and introduced the program at the Azrieli Fellows forum - a prestigious academic Ph.D. forum.

Goals Performance Remarks
Building a marketing campaign for the program

Marketing to lecturers at three academic institutions

Marketing material was prepared and distributed through two mailing lists of Junior Academic Staff Associations at two universities before the beginning of the Spring semester 2019 We will launch a similar campaign before the start of the academic year in November 2019
Advertising successful collaborations with lecturers Two new collaborations (one in Social Work the other in Literature) were identified as fitting for advertising the program.. These collaborations came to fruition during the first half of 2019 and will be advertised in in the coming weeks through several channels (blogs, mailing lists, WMIL website, social channels etc…).

Wikipedia assignments were introduced in 14 courses, taught by 10 lecturers – two of them newly joined. In the first 6 months, 221 articles were written or significantly expanded in these courses.

Recruitment of new lecturers remains a challenge. Most lecturers in the program participated in it in the past. We try to market the program to young lecturers as this group has more awareness of the massive impact of Wikipedia and have more to gain from participation: impact how their research field is perceived by the general public, include references to their own publications, and receive due credit in the form of “course templates” in the Talk pages of the articles on Wikipedia. We contacted 5 Junior Academic Staff Associations, but only two agreed to advertise the program through their mailing lists.

The insights we gained during this period:

  • Quality is more important than quantity: being selective of lecturers that participate in the program eventually leads to better results, and is more efficient, as our resources are not wasted on lecturers who are not committed enough.
  • Eliminating the burden of “push” marketing allowed WMIL’s academic coordinator to focus on supporting the participating lecturers in a more efficient and close manner.
  • Young academics realize the impact of Wikipedia and its relevance to students and to the general public. Marketing the academic program to them remains a challenge.

Given these insights, we plan to dedicate the coming period in-between semesters to advertise successful collaborations as a way to publicize the program. The academic coordinator is also in contact with several educational funds (such as the Azrieli Fund, ISEF foundation) to bring the program into the awareness of their scholars who are young academics.

Examples of the products of academic collaborations (these are from the course “Digital content in Cultural Heritage Institutions: Wikipedia, Librarians and Libraries”, taught by Orly Simon at the David Yellin College of Education)

Training Curriculum Development and Training Team

Metric Yearly goal) Progress (H1) Projected (end of year) Comments
Example Example Example Example Example


Fundraising

Igul Letova (Round-Up)

Israeli donation project- IGOL LETOVA is a donations system: with every transaction a doner makes on his/her credit card, his bill will be rounded up to the nearest NIS, and the change goes to the charities of their choice (about 5.42 NIS monthly to a doner).
We began 2019 with 1101 monthly Roundup donors via Igol Letova project. We add new donor by taking a part in two conference, there we had a donation booth (in kind donation of the Production company) asking conference participants to become a Roundup donor to Wikimedia Israel. Another method was to raise awareness within our volunteers and partner base to join this project, adding links to donation in each email, giving out pamphlet, having one of the volunteers talking about id itch time and adding the link to all of the staff email signature, all this actions got us to 1079 Roundup donors, in this August we will have another fundraising campaign.

Small donation

WMIL received Donations in low amounts from private donors throughout the years, all of them got a thank you email after their donation. We decide to approach people who made a donation in the last 12 month and ask them to make another donation, we wrote them a personal email, celebrating their first donation, this campaign was a big success, strengthening the bond with our donor base.

Revenues received during this six-month period

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
Revenues from private donations ILS 10,000 12,535 7,094 0 0 19,629 2,706 5,312
Sponsorships ILS 0 0 0 0 0 0 0 0
Foundations ILS 400,000 10,471 26,926 0 0 37,397 108,240 10,120
Revenues from membership fees ILS 2,000 420 40 0 0 460 541 124
Wikimedia Foundation ILS 1,075,000 627,083 0 0 0 627,083 290,895 169,689
Revenues from collaborations ILS 30,000 0 20,000 0 0 20,000 8,118 5,412
Revenues from courses ILS 4,000 1,220 3,400 0 0 4,620 1,082 1,250
In-kind donations ILS 0 0 0 0 0 0 0 0
Round Up ILS 72,000 12,662 22,004 0 0 34,666 19,483 9,381
Revenues from companies ILS 15,000 0 1,500 0 0 1,500 4,059 406
Total revenues (should equal the sum of the rows): ILS 1,608,000 664,391 80,964 0 0 745,355 435,125 201,693

* Provide estimates in US Dollars


Spending during this six-month period

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
Community Support (Hebrew Wikipedia) ILS 198,970 43,511 24,278 0 0 67,789 53,841 18,344 34.07%
Developers Community Support ILS 12,600 128 1,332 0 0 1,460 3,410 395 11.59% 0
Collaborations for Contant Release ILS 41,000 11,970 213 0 0 12,183 11,095 3,297 29.71%
Education - Hebrew ILS 178,985 43,673 43,418 0 0 87,091 48,433 23,567 48.66%
Higher Education ILS 181,985 43,571 39,801 0 0 83,372 49,245 22,560 45.81%
Education - Arabic ILS 226,385 52,208 43,703 0 0 95,911 61,260 25,954 42.37%
Training ILS 108,985 16,744 7,817 0 0 24,561 29,491 6,646 22.54%
Free knowledge awareness ILS 125,000 14,812 19,921 0 0 34,733 33,825 9,399 27.79%
Global engagement ILS 34,000 3,016 13,640 0 0 16,656 9,200 4,507 48.99%
Communication and publicity ILS 168,000 48,558 41,068 0 0 89,626 45,461 24,253 53.35%
Management and Administration ILS 443,890 115,489 105,099 0 0 220,588 120,117 59,691 49.69%
Total Expense(should equal the sum of the rows): ILS 1,719,800 393,680 24,278 0 0 67,789 53,841 18,344 42.68%

* Provide estimates in US Dollars


Compliance

Is your organization compliant with the terms outlined in the grant agreement?

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature

Once complete, please sign below with the usual four tildes.

Resources

Resources to plan for measurement

Resources for storytelling

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