Grants:PEG/Shared Knowledge/Annual plan 2014-15

This is a draft submission to the Project and Event grants process. Please do not respond or comment on it just yet.

Basic information

Grant request details

Are you an organization, a group, or an individual?: Organisation
Please provide your name, or the name of the group or organization requesting this grant.: Shared Knowledge^[1]
Please provide the name (or username) of the main contact for this grant request. You do not need to disclose your legal name publicly.: Kiril Simeonovski
For groups and organizations only: Please provide the name (or username) of a second contact for this grant request.: Bojan Jankuloski
Please link to any relevant documents, including your website if you have one.: official page, bylaws

Project details

Official project name: Annual grant 2014-15
Project start date: This is the date you begin work on your project. Please include a month, day, and year. You must include a project start date.; 1 August 2014
Project completion date: This is the date you finish work on your project. Please include a month, day, and year. You must include a project completion date.; 31 July 2015
Please describe the project in a few sentences: This is an annual grant request of Shared Knowledge, which includes all projects and activities planned to be carried out during the 2014-15 term, starting on 1 August 2014. Due to the substantially increased volume of planned projects and activities, it will be necessary to have an office and a full-time employee.

Financial details

Please request your grant in your local currency. WMF is able to grant funds in many currencies.

Amount and currency requested: €52,396.56
Please provide an equivalent amount in US dollars using the exchange rate provided by Oanda on the date you open this request: US$71,239.93 (quoted from oanda.com on 7 July 2014)

For organizations only

This section only needs to be completed by organizations requesting grants. Individuals and groups that are not incorporated do not need to complete this section.

Are you an incorporated organization able to provide local proof of nonprofit status within your country? For-profit organizations are not eligible to receive grants through the PEG program.: Answer YES or NO.; Yes.
Does your organization currently employ or engage any full-time or part-time staff or contractors? If yes, please tell us how many staff or contractors you employ or engage, along with their functions or a link to your staff page. For example, "2 full time program managers and 1 part-time contractor accountant at 50% FTE each.": No.

Notes

^ The organisation was established in March 2014 with the main goal to run mission-aligned initiatives and projects. It consists of community members and former members of Wikimedia Macedonia, and its establishing was officially supported by the community when it voted no confidence to the current Wikimedia Macedonia. However, we're currently negotiating to get official approval by the Wikimedia Foundation as an official local chapter that will replace the current one, and we plan to change the name into "Wikimedia Macedonia" once the Wikimedia Foundation revokes it from the current chapter and gives us the right to use it.

Goals and measures of success

Project goal

Please briefly describe what will be accomplished if the project is successful.

The primary goals of the Annual Plan are

to increase the quantity and improve the quality of free content;
to raise awareness of the Wikimedia movement;
to extend cooperation with the Wikimedia Foundation and other affiliated organisations;
to extend cooperation with external institutions.
to raise awareness about knowledge in general;
to release a substantial amount of knowledge held by the Macedonian GLAM institutions;
to promote free knowledge in the country's educational system;
to increase the presence of the Wikimedia projects in thecountry's educational system;
to encourage participation on Wikimedia projects.

Measures of success

Please provide a list of measurable criteria that will be used determine how successful the project is. You will need to report on the success of the project according to these measures after the project is completed.

Measures of success

The success of the programme will be assessed through the following measures:

Administration

number of active members;
proportion of female members;
number of successfully completed projects;
number of cooperations with institutions

Education

number of cooperations with educatrional institutions
number of lectures
number of students involved
number of articles creatred or improved

GLAM

number of cooperations with GLAM institutions
number of installed QR codes
number of photographs taken
number of units and sites photographed
number of units freed
number of digitised materials
number of covered languages
number of expeditions

Community

number of new very active editors
number of articles created or improved
number of participants in edit-a-thons
number of participants in editing competitions

Since this is the first year we submit an annual grant request, we're not able to set any numerical figures to measure the success of our activities. However, the measures that will be obtained will be used a stepping stone in defining the measures for the following years.

Project scope and activities

This section describes what will happen if this project is funded. Who will do what, and when?

List of activities

Administration
- Employees

The first full-time employee of Shared Knowledge will be the president of the organisation. The president's duties are specified in the organisation's Bylaws (attached). Other duties that are vital for the normal and efficient functioning of the organisation shall include: informing the general public about current projects, including Public Relations work, appearing in the media, providing basic information about the current activities to the community, providing information about the projects to potential members, quarterly and monthly progress reports and administrative duties. He shall also oversee the flow of the projects, making sure the deadlines are met in a timely fashion and projects properly executed. He shall take constant care to enlist sufficient support in the public and secure sufficient number of volunteers for each project, overseeing their wiki-education and encouraging a high standard of participation. The employee will be hired from 1 August 2014 until 30 July 2015.

GLAM
- Wikipedian-in-Residence

We will also need a Wikipedian-in-Residence who will be essential for the projects (both GLAM and Educational projects). Arrangements have already been made with the National and University Library "St. Clement of Ohrid" - Skopje. The role of this person is necessary to address a significant problem we are facing as Wikimedians in this country - severe lack of digitalised literature and material of any sort, other than classic literary works. Most of the projects outlined in this Annual Plan require the use of library materials (both reference and longer works) to be able to write the articles that relate to each topic or item covered in our project activities. It is our aim as Macedonian Wikimedians to improve and liberate knowledge in society by bringing it out of the dusty bookshelves and rendering it in an encyclopedic form accessible to everyone. As already outlined in the preliminary discussions with the Library staff, the Wikimedian-in-Residence will have their own laptop and will be provided with a scanner (which we request here, See: Budget breakdown: Office Equipment) and will be working as reference person, scanning relevant chapters from various books pertaining to our needs for article creation and sending us the scanned images of those parts of the books to be used by editors. This is planned to be a regular activity, in that the person will be in the library for a number of hours most days of the week and will serve the constant needs of our projects. The Wikipedian-in-Residence will be active for six months during the upcoming year which have not been specified yet.

- Holocaust Memorial Center for the Jews of Macedonia

The project aims to enrich Macedonian and English Wikipedia with articles about Jews of Macedonia, their life, history, culture and faith in World War II. The collaboration with the museum will consist of taking appropriate written and photographic material. Some of the exhibits need to be photographed, for which Shared Knowledge as an organisation will organise volunteers to take the necessary photographs. The written material will then serve as basis for the creation of articles by by volunteer groups of Wikipedians organized by us. The Holocaust Memorial Center will participate in the project not only by sharing the materials, but also by helping with the process of determining the most important subjects that need to be covered by the articles of this project. The Memorial Center has agreed to colaborate with Shared Knowledge for this and future similar projects regarding the Jews of Macedonia. This is a long-term cooperation which will generate results throughout the whole year.

- Skopje ZOO

The project aims to introduce QR-codes for all the species represented in the zoo, which would lead to corresponding Wikipedia articles. For this to be achieved, we will organise the design, assembly and placement of the plates with the QR-codes. We will also coordinate writing and improving the existing articles on Wikipedia. The writing and improving of the articles will be done by consulting the zoo staff, thus ensuring that the articles meet both Wikipedia standards and the zoo staff's professional standards. Each corresponding article needs to have the following: physical characteristics, geographic dispersion, taxobox template, illustrations, precise category. Skopje Zoo currently has about 100 species, so the aim of this project will be to provide articles about all of the species. The idea of the project is inspired by the success that has been achieved by the implementation of a similar project in the Sofia Zoo. The project will be carried in the autumn of 2014 or the spring of 2015.

- Old Bazaar, Skopje

This project aims to introduce QR-codes for all buildings and objects in Skopje Old Bazaar, which would lead to a corresponding Wikipedia articles. As with the project planned for the Skopje ZOO, we will organise the design, asembly and placement of the plates with the QR-codes. These plates need be adapted to the specific demands for an area that is protected by the country due to its status as cultural heritage. Regarding the articles on the objects in the Old Bazaar: there will be no need of any improvement and writing of the articles, as there are already existing articles with high quality. The Old Bazaar in Skopje has about 35 objects and this project, as the one about the zoo will have the aim of providing quality articles for all the objects in the bazaar. The project will be carried in the autumn of 2014 or the spring of 2015.

- Wikiexpeditions

The main goal of the project is to visit four different regions in Macedonia, photographing them, visiting museums, old houses and monuments around the region, and writing articles for this buildings and objects and thereby enrich free content on Wikipedia from this region. Four regions are planned in this annual plan: the Mijachija region, Debar region, Negotino region, Kratovo region. The idea comes after similar projects implemented in Poland, Czech Republic and Ukraine. The expeditions will be organised in two terms, from August to October 2014, and from April to July 2015.

- Wikicrafts

The goal of this project is to document a selection of the traditional crafts and trades of Macedonia that are on the way to being lost and forgotten or are culturally valuable as part of the national identity. to photograph the workshops, the craftspersons and the working process, make video recordings of those crafting processes and take video interviews, where the person will tell something of the meaning of their craft/trade, its history and how it was passed on to them. This material is meant to illustrate current articles about crafts and trades, widen their scope, enrich their content and create new articles that are hitherto unwritten. All this will be supported by the appropriate literature taken from the Chamber of Trades of Skopje and the National Library. The project will be carried in the autumn of 2014 or the spring of 2015.

- Archeoexpeditions

This project is similar with Wikiexpeditions, but also interesting because Macedonia has more than 6,000 archaeological sites around the country. The project aims to visit different archaeological sites with professionals, photographing them, writing more and new informations in existing articles or writing whole new аrticles about this locations. The expeditions will be organised in two terms, from August to October 2014, and from April to July 2015.

- Museum of Macedonia - Department of History and Ethnology

The project aims to illustrate the existing content and Wikipedia entries in Macedonian, English and other languages, by photographing museum exhibits that relate to them, but also to serve as a basis for creating new content. The project will be implemented in two museums within the Museum of Macedonia, Historical and Ethnological Museum. The time of its realisation has not been specified yet.

- Wiki Loves Monuments 2014 and Wiki Loves Earth 2015

These two projects will be organised for the second time in Macedonia. Wiki Loves Cultural Heritage in 2013 was out of the competition in an international competition Wiki Loves Monuments and ended quite successfully, while Wiki Loves Earth achieved remarkable success in 2014. In this contest, Macedonia finished first in the international competition with 12,647 photographs uploaded and several dozens of quality images on Wikimedia Commons. The implementation of both photographic contests has the following goals: to increase the number of freely licensed photographs from the cultural and natural heritage in Macedonia; to promote the cultural and natural heritage of Macedonia through the photographs uploaded during the competition; to improve quality of content on the Wikimedia projects by providing images to the articles; to support creation of new articles about cultural and natural heritage sites in Macedonia; to encourage active participation of photographs in the competition and simulate the creation of similar projects, and to create new articles about cultural and natural heritage sites in Macedonia. Wiki Loves Monuments 2014 will be carried out in September 2014, while Wiki Loves Earth 2015 in May 2015.

Community
- Edit-a-thons

The main goal of this project is writing articles on a given topic on a voluntary basis. We aim to attract more than 100 volunteers who write on the topic. Also hope that some of these new users will remain on Macedonian Wikipedia, because we have lack of new users in recent period. The first edit-a-thon will take place in the autumn of 2014, the second one around the Wikipedia Day in january 2015, and the third and fourth somewhere in the spring of 2015.

Educational programme
- Faculties and schools

This project is not a new project for us because we organised lectures about Wikipedia on Faculty of Economics for three years. The project consisted of teaching about Wikipedia on students of Faculty of Economics. The project was a great success, because it was written more than 100 articles related to the economy. The project aims to teach students to edit Wikipedia, writing new articles about their areas as part of their regular curriculum, and expand existing articles. The focus in the primary schools will be on teachers, in the secondary shools on both teachers and students, and at the faculties predominantly on students. Activities will be caried out during the academic year, from September to December 2014 and from February to June 2015.

- Lectures about Wikipedia

The project aims a series of lectures devoted to free knowledge, Wikipedia, Wikimedia Commons, and other movement-related topics. Participants after the exercises and tutorials are tasked to write one or more articles on selected topics. The lectures will be given at the end of 2014 and the beginning of 2015.

Participation in conferences

In the upcoming year, we also plan to send two representatives at the Wikimedia CEE Meeting 2014, three representatives (including our staff member) at the Wikimedia Conference 2015, and to award two scholarships for Wikimania 2015.

Budget

Please provide a detailed breakdown of project expenses according to the instructions here. Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.

Project budget table

Office expenses

Item	Name	Description	Unit	No of units	Amount per unit	Total amount	Currency	Notes
1	Rent	Monthly rent for a furnished office	month	12	500.00	6,000.00	EUR	We intend to rent a furnished office on a prominent ___location in the city, which will enable the organisation to make significant savings in furniture and transportation expenses.
2	Agent's fee	real estate agent's fee	n/a	n/a	250	250	EUR
3	Utilities	Electricity, heating, water etc.	month	12	248	2,976.00	EUR
4	Bookkeeper	yearly fee for the services of a bookkeeper required by Macedonian law	n/a	n/a	n/a	200.00	EUR
5	Bank account	fees charged by the bank to maintain the account and execute transactions.	month	12	25.00	300.00	EUR	The amount projected is a monthly approximation that includes the fee for maintaining the account of about €5.00 and varous fees for executing transactions of about €20.00.
Total								€9,726.00

Founding costs

Item	Name	Description	Unit	No of units	Amount per unit	Total amount	Currency	Notes
1	Registration	Fees required by the Central registry in Macedonia to register the organisation			100.00	100.00	EUR	This is the sum of the fees already paid to the Central registry.
2	Notary fees	notary fees paid in the registration process	n/a	n/a	5.00	5.00	EUR
3	Official Stamp		n/a	n/a	15.00	15.00	EUR
Total								€120.00

Office Equipment

Item	Name	Description	Unit	No of units	Amount per unit	Total amount	Currency	Notes
1	Laptop		n/a	2	400.00	800.00	EUR
2	Scanner		n/a	2	100.00	200.00	EUR
3	Printer		n/a	1	100.00	100.00	EUR
4	Speakers		pair	2	20.00	40.00	EUR
5	Mouse		n/a	2	5.00	10.00	EUR
6	Keyboard		n/a	2	10.00	20.00	EUR
7	Projection screen	projector screen	n/a	1	100.00	100.00	EUR
8	Projector		n/a	1	500.00	500.00	EUR
9	Camera		n/a	1	500.00	500.00	EUR	The camera is planned to be used for documenting all the events and for some of the GLAM projects that do not need a proffesional fotographer.
10	Flip-chart		n/a	1	110.00	110.00	EUR
11	Office lamp		n/a	1	30.00	30.00	EUR
12	Wiki office library	books for the library in the office.text-align:center	n/a	n/a	300.00	300.00	EUR	The library is planned to have important reference works that are to be used in the chapter's projects.
Total								€2,710.00

Salary and honorariums

Item	Name	Description	Unit	No of units	Amount per unit	Total amount	Currency	Notes
1	Monthly salary	monthly gross salary for the president of the organisation	month	12	900.00	10,800.00	EUR	The gross salary includes tax expenses and insurance expenses according to the Macedonian Law. It also includes transportation costs that are not included in the projects.
2	Wikipedian in residence	Honorarium for the Wikipedian in residence	month	6	500.00	3,000.00	EUR	The honorarium includes travel costs
Total								€13,800.00

Office supplies

Item	Name	Description	Unit	No of units	Amount per unit	Total amount	Currency	Notes
1	Stationery	Markers, paper, staplers etc.	n/a	n/a	150.00	150.00	EUR
2	Toner	toner for printer	toner	4	25.00	100.00	EUR
3	Snacks and refreshments	Coffee, tea, beverages and snacks	month	12	35.00	420.00	EUR
4	Sanitary and higienic		month	12	25.00	300.00	EUR
5	Other expenses		n/a	n/a	n/a	15.00	EUR
Total								€985.00

Promotional materials

Item	Name	Description	Unit	No of units	Amount per unit	Total amount	Currency	Notes
1	Flags	one medium-sized, three table flags, canvas with logo	n/a	n/a	100.00	100.00	EUR
2	Business cards		card	500	0.20	100.00	EUR	Cards for the president, board members and project coordinators.
3	Organisation name plate		plate	1	100.00	100.00	EUR
4	Sticker	sticker with the organisations details	sticker	1	5.00	5.00	EUR	Required by Macedonian Law
5	Promotional gifts	notebooks, pens, mugs, badges etc.	n/a	n/a	200.00	200.00	EUR
6	Posters		poster	15	2.50	37.50	EUR
7	Frames for posters		frame	7	8.00	56.00	EUR
Total								€598.50

Educational programme

Item	Name	Description	Unit	No of units	Amount per unit	Total amount	Currency	Notes
Faculties
1	Certificates	certificates for participation handed to the students	certificate	124	0.25	31.00	EUR	The certificates will be handed to the students that finished the articles
2	Brochures	mini tutorials with the basics of editing	brochure	150	0.10	15.00	EUR
3	Snacks and refreshments	snacks and refreshments that will be served at the closing event	person	100	5.00	500.00	EUR
4	Venue	the space where the lectures/workshops will take place	lecture/workshop	5	200.00	1000.00	EUR	The amount will be covered from other sources.
5	Equipment	computer, video projector with projection screen, sound system.	lecture/workshop	5	75.00	375.00	EUR	The amount will be covered from other sources.
6	Technical support	technicians installing and maintaining the equipment in the venue	lecture/workshop	5	60.00	300.00	EUR	The amount will be covered from other sources.
Lectures about Wikipedia
1	Posters	posters containing information about the events	poster	18	2.50	45.00	EUR
2	Venue	The space where the lectures about Wikipedia will take place	lecture	5	200.00	1000.00	EUR	The amount will be covered from other sources.
3	Technical support	technicians installing and maintaining the equipment in the venue	lecture/workshop	5	60.00	300.00	EUR	The amount will be covered from other sources.
4	Equipment	computer, video projector with projection screen, sound system.	lecture/workshop	5	75.00	375.00	EUR	The amount will be covered from other sources.
Total								€3,941.00

GLAM

Item	Name	Description	Unit	No of units	Amount per unit	Total amount	Currency	Notes
Skopje ZOO
1	Plates	20x20 cm plates to be mounted in the ZOO	plate	100	19.00	1900.00	EUR	18% VAT included
2	Mechanism	оn some of the places a mechanism is needed so the plates are mounted	plate	50	10.00	500.00	EUR	18% VAT included
3	Brochures	brochures containing basic information about QR-pedia.	brochure	1000	0.20	100.00	EUR
4	Organisers	The honorarium for the organisers of the project including travel and phone expenses.	n/a	n/a	300.00	300.00	EUR	The organisers are responsible for the coordination of various activities during the project including: the design of the plates and brochures, the content on the plates (with the ) and brochures, arrangements with the ZOO officials, consultations with the ZOO staff regarding the articles, coordinating the volunteers regarding the articles on wikipedia, controlling the quality of the articles, overseeing the mounting of the plates, administrative duties about the project.
5	Press conference	a press conference to announce the project	n/a	n/a	100.00	100.00	EUR	The amount will be covered from other sources.
6	Other	10% of all costs.	n/a	n/a	280.00	280.00	EUR
Skopje Old Bazaar
1	Plates	20x20 cm aluminium plates to be mounted in the Old Bazaar in Skopje	plate	30	50.67	1520.00	EUR	18% VAT included
2	Mechanism	on some of the places a mechanism is needed so the plates are mounted.	plate	15	10.00	150.00	EUR	18% VAT included
3	Brochures	brochures containing basic information about QR-pedia.	brochure	1000	0.20	100.00	EUR
4	Organisers	The honorarium for the organisers of the project including travel costs and phone costs.	n/a	n/a	200.00	200.00	EUR	The organisers are responsible for the coordination of various activities during the project including: the design of the plates and brochures, the content on the plates (with the ) and brochures, overseeing the mounting of the plates, administrative duties about the project.
5	Other	10% of all costs.	n/a	n/a	197.00	197.00	EUR
Wikiexpeditions
1	Driver	a driver who owns an all-terrain vehicle to get us to the locations where the craftsmen we intend to interview live.	expedition	4	60.00	240.00	EUR	The need for a driver is because we plan on visiting remote locations which are not accessible by means of standard transport (bus, train etc.). The idea is to get a guide with a driver's licence. The villages in one area are hard to reach by any means of transportation other than car. The expeditions are planned in a way that during one expedition which lasts 2-3 days various places are covered.
2	Fuel	The total ammount for all expeditions together	liter	208	1.10569	230.00	EUR	The calculation is based on the planned kilometres to be covered during the expeditions.
3	Food	food for three people for all expeditions	expedition	4	125.00	500.00	EUR
4	Accomodation	accomodation for three people	expedition	4	80.00	320.00	EUR
5	Other	adjustments to the expenses of the expeditions	n/a	n/a	129.00	129.00	EUR
Wikicrafts
1	Fuel		liter	104	1.10569	115.00	EUR	The calculation is based on the planned kilometres to be covered during the project.
2	Food	food for two people for all days	day	5	33.00	165.00	EUR
3	Driver	a driver who owns an all-terrain vehicle to get us to the locations where the craftsmen we intend to interview live.	day	5	30.00	150.00	EUR
4	Accommodation	accommodation for two people	night	1	40.00	40.00	EUR	During one of the trips, because of the distance and planned activities in the region, the volunteers will have to sleep-over.
4	Other	adjustments to the expenses of the expeditions	n/a	n/a	22.00	22.00	EUR
Arheoexpeditions-pilot project
1	Fuel		liter	10	1.10569	110.56	EUR	The calculation is based on the planned kilometres to be covered during the project.
2	Food	food for three people for all days	day	1	70.00	70.00	EUR
3	Other	adjustments to the expenses of the expeditions	n/a	n/a	18.00	18.00	EUR
The Museum of Macedonia- Department of History
1	Proffesional photographer		n/a	n/a	300.00	300.00	EUR
The Museum of Macedonia- Department of Ethnology
1	Proffesional photographer		n/a	n/a	300.00	300.00	EUR
Wiki Loves Monuments 2014
1	Posters	posters with the logo and the awarded photographs	m²	7	28	196	EUR	The posters with the official logo of the competition and the awarded photographs are due to be displayed during the Award ceremony
2	Pens	decorated pens with the logo of the competition	unit	100	0.15	15	EUR	Pens will be delivered during the Award ceremony.
3	Notebooks	decorated notebooks with the logo of the competition	unit	50	0.70	35	EUR	Notebooks will be delivered during the Award ceremony.
4	Name tags	name tags for the organisers during the Award ceremony	unit	15	0.25	3.75	EUR	Name tags are reserved for the organisers of the project and the jury members during the Award ceremony.
5	Certificates	certificates for the awarded photographs and jury members	unit	20	0.5	10	EUR	Certificates with the names of the awarded photographs and prizes will be delivered during the Award ceremony. Similarly, certificates will be given to the jury members for their participation.
6	Mugs	mugs with the logo of the competition	unit	28	5	140	EUR	The mugs are reserved for the organisers and the community members.
7	Catering	catering served during the Award ceremony	n/a	n/a	n/a	300	EUR	The catering includes beverages, snacks and finger-food that will be served during the Award ceremony.
8	Prizes	prizes for the best photographs and best contributors	n/a	n/a	n/a	1,300	EUR	Prizes will be awarded to the five best photographs (1st prize: €300; 2nd prize: €200; 3rd-5th prize: €100) and the five best contributors (€100 each).
9	Compensation for jury members	compensation for the participation of jury members	person	4	100	400	EUR	The jury will consist of four members: two Wikimedians and two outsiders. All of the members selected will have to be experienced in photography.
10	Project management	compensation for the organisers and their expertise for completing specific tasks	n/a	n/a	n/a	1,000	EUR	The compensation for the organisers is intended to pay for the time that they will have to spend out of work for and the resources they will have to bring up in order to carry out the project. Some of the expenses omitted in the budget (e.g. transportation, telephone services and post services) that will be borne by the organisers are included as well. Importantly, the amount also includes taxes.
11	Web hosting	expenses for hosting the official website of the competition	unit	1	10	10	EUR	The official website will host all the necessary information regarding the competition.
12	Web design	compensation for developing and maintaining the official website	n/a	n/a	n/a	100	EUR	The item includes both the expenses for developing and maintaining the official website.
13	Advertising and publicity	compensation for an expert in public relations	n/a	n/a	n/a	200	EUR	This item is reserved for an experienced person in public relations that will be hired to promote the projects through the media and raise the publicity for the competition. The main assignments for this person include: advertising the competition through articles in the media, extending communication with the media, and creating and maintaining fun pages on the social networks.
14	Video tutorial	compensation for creating video tutorial for the competition	n/a	n/a	n/a	100	EUR	The item covers the expenses for the time and resources that the person will have to spend on taping a video tutorial for the competition.
15	Incidentals	expenses that are not projected in the budget but may still occur	n/a	n/a	n/a	100	EUR	This item will be generally used to adjust the changes in prices if they occur or to cover some of the incidental expenses that are not anticipated but may later occur as necessary.
Wiki Loves Earth 2015
1	Posters	posters with the logo and the awarded photographs	m²	7	28	196	EUR	The posters with the official logo of the competition and the awarded photographs are due to be displayed during the Award ceremony
2	Pens	decorated pens with the logo of the competition	unit	100	0.15	15	EUR	Pens will be delivered during the Award ceremony.
3	Notebooks	decorated notebooks with the logo of the competition	unit	50	0.70	35	EUR	Notebooks will be delivered during the Award ceremony.
4	Name tags	name tags for the organisers during the Award ceremony	unit	15	0.25	3.75	EUR	Name tags are reserved for the organisers of the project and the jury members during the Award ceremony.
5	Certificates	certificates for the awarded photographs and jury members	unit	20	0.5	10	EUR	Certificates with the names of the awarded photographs and prizes will be delivered during the Award ceremony. Similarly, certificates will be given to the jury members for their participation.
6	Mugs	mugs with the logo of the competition	unit	28	5	140	EUR	The mugs are reserved for the organisers and the community members.
7	Catering	catering served during the Award ceremony	n/a	n/a	n/a	300	EUR	The catering includes beverages, snacks and finger-food that will be served during the Award ceremony.
8	Prizes	prizes for the best photographs and best contributors	n/a	n/a	n/a	1,300	EUR	Prizes will be awarded to the five best photographs (1st prize: €300; 2nd prize: €200; 3rd-5th prize: €100) and the five best contributors (€100 each).
9	Compensation for jury members	compensation for the participation of jury members	person	4	100	400	EUR	The jury will consist of four members: two Wikimedians and two outsiders. All of the members selected will have to be experienced in photography.
10	Project management	compensation for the organisers and their expertise for completing specific tasks	n/a	n/a	n/a	1,000	EUR	The compensation for the organisers is intended to pay for the time that they will have to spend out of work for and the resources they will have to bring up in order to carry out the project. Some of the expenses omitted in the budget (e.g. transportation, telephone services and post services) that will be borne by the organisers are included as well. Importantly, the amount also includes taxes.
11	Web hosting	expenses for hosting the official website of the competition	unit	1	10	10	EUR	The official website will host all the necessary information regarding the competition.
12	Web design	compensation for developing and maintaining the official website	n/a	n/a	n/a	100	EUR	The item includes both the expenses for developing and maintaining the official website.
13	Advertising and publicity	compensation for an expert in public relations	n/a	n/a	n/a	200	EUR	This item is reserved for an experienced person in public relations that will be hired to promote the projects through the media and raise the publicity for the competition. The main assignments for this person include: advertising the competition through articles in the media, extending communication with the media, and creating and maintaining fun pages on the social networks.
14	Video tutorial	compensation for creating video tutorial for the competition	n/a	n/a	n/a	100	EUR	The item covers the expenses for the time and resources that the person will have to spend on taping a video tutorial for the competition.
15	Incidentals	expenses that are not projected in the budget but may still occur	n/a	n/a	n/a	100	EUR	This item will be generally used to adjust the changes in prices if they occur or to cover some of the incidental expenses that are not anticipated but may later occur as necessary.
Total								€15,876.06

Community

Item	Name	Description	Unit	No of units	Amount per unit	Total amount	Currency	Notes
Edit-a-thons
1	Catering	food and snacks	event	4	100.00	400.00	EUR
2	Venue	the space where the marathons will take place.	marathon	4	250	1,000.00	EUR	The amount will be covered from other sources.
3	Certificates	certificates for all participants	certificate	100	0.25	25.00	EUR
4	Stickers	stickers for the editors that will participate in the marathons	stickers	100	0.35	35.00	EUR	Planned for 100 editors.
5	Badges	badges for the editors that will participate in the marathons	badges	100	1.00	100.00	EUR	Planned for 100 editors.
Editing competitions
1	First prize	award for the winner of the competition	unit	2	400	800	EUR	The prize will be awarded as a gadget worth the assigned amount.
1	Second prize	award for the second-placed competitor	unit	2	200	400	EUR	The prize will be awarded as a gadget worth the assigned amount.
3	Third prize	Award for the third-placed competitor	unit	2	100	200	EUR	The prize will be awarded as a gadget worth the assigned amount.
Total								€2,960.00

Participation in conferences

Item	Name	Description	Unit	No of units	Amount per unit	Total amount	Currency	Notes
Wikimedia CEE Meeting 2014
1	Travel expenses		person	2	250.00	500.00	EUR
2	Accommodation		person	2	150.00	300.00	EUR	The amount is projected for app. 3 nights.
3	Other expenses	The item includes expenses for local transportation as well as for meals that are not provided by the organisers.	person	2	100	200.00	EUR	The amount is projected for app. 4 days.
Wikimedia Conference 2014
1	Travel expenses		person	3	400.00	1,200.00	EUR
2	Accommodation		person	3	150.00	450.00	EUR	The amount is projected for app. 3 nights.
3	Other expenses	The item includes expenses for local transportation as well as for meals that are not provided by the organisers.	person	3	100.00	300.00	EUR	The amount is projected for app. 4 days.
Wikimania 2015
1	Travel expenses		person	2	1,200.00	2,400.00	EUR
2	Accommodation		person	2	240.00	480.00	EUR	The amount is projected for app. 6 nights.
3	Other expenses	The item includes expenses for local transportation as well as for meals that are not provided by the organisers.	person	2	150.00	300.00	EUR	The amount is projected for app. 7 days.
Total								€6,130.00

Total cost of project: €56,846.56
Total amount requested from the Project and Event Grants program: €52,396.56
Additional sources of revenue that may fund part of this project, and amounts funded: €4,450.00

Non-financial requirements

See a description of non financial assistance available. Please inform Wikimedia Foundation (WMF) of any requirements for non-financial assistance now.

Requests for non-financial assistance: We would like to request the Wikimedia Foundation to send us part of its merchandise, which will have to reduce our expenses for promotional material.

Resources and Risks

Resources

This section is used to highlight your potential for successfully executing this project. Consider including the following information:

List of team members (names or usernames):
- Kiril Simeonovski;
- Bojan Jankuloski;
- Igor Sazdovski;
- Toni Ristovski;
- Snezhana Shtrkovska;
- Zoran Mechkarski;
- Cvetko Nedelkovski;
- Dana Uzhevska.

Onwiki evidence of community support (such as a project about this discussion):

There is no onwiki evidence of community support because the annual plan was being created and subsequently adopted on in-face meetings of our team members.

Endorsements from community members or movement groups:

The community voted no confidence on the work done by Wikimedia Macedonia and approved the foundation of a new NGO that would have to replace its work and retake its name. This grant request was approved by the Board of Shared Knowledge on 7 July 2014.

Special skills or qualifications this potential grantee or project lead brings to this project:

The team consists of members with long-standing experience in the Wikimedia projects, project and financial management in the NGO sector, and education. In addition, the president and staff member has been active Wikimedian for almost nine years and has advanced skills in external relations and project management. Our main goal is to match people with different skills who will have to increase efficiency and improve the capacity of our organisation and we strongly believe that we're on the right way to achieve it.

Evidence of past success in executing similar projects:
- For activities conducted prior to 2013, please see the chapters reports of Wikimedia Macedonia or visit its official page.
- We have conducted a series of educational activities at the Faculty of Economics in Skopje.
  - February-May 2013 — Students were given assignments to create and improve existing articles on the Macedonian Wikipedia on topics in monetary economics. On 28 February 2013, Kiril Simeonovski and Toni Ristovski lectured about Wikipedia with particular focus on the basics of editing (details).
  - November-December 2013 — Studnts were given assignments to edit articles on the Macedonian Wikipedia on topics in banking and bank regulation. On 14 November, Toni Ristovski lectured about Wikipedia with particular focus on the basics of editing (details).
  - April-May 2014 — Studnts were given assignments to edit articles on the Macedonian Wikipedia on topics in monetary economics. On 10 April 2014, Igor Sazdovski and Kiril Simeonovski lectured about Wikipedia with particular focus on the basics of editing (details).
  - 4 April 2014 — Kiril Simeonovski organised a workshop with a case study on the Wikimedia Foundation and its fundraising titled "How to raise $ 20 million without sales?" (Macedonian: Како без приходи од продажба до 20 милиони долари?). The workshop was attended by about twenty-five students who actively participated in the discussion during and following the presentation. At the end, they were given a homework to form groups and work on suggesting how the fundraising in its current shape could be improved.
  - 11 April 2014 — Igor Sazdovski organised a workshop with a case study on the overlook of the peer-produced against the price-incentivised websitesin near future titled "The future of the most influential websites" (Macedonian: Иднината на највлијателните страници на Интернет). Before the start of this case study, the best three selected groups presented their homeworks from the previous case study. The workshop was attended by about twenty students who actively participated in the discussion during and following the presentation.
- We have organised two photographic competitions.
  - 7 November - 7 December 2013 — Wiki Loves Cultural Heritage, a photographic competition aimed at uploading images taken from cultural heritage of any form, was organised in Macedonia. The project ended with a total number of 4.915 uploaded photographs (details, report).
  - May 2014 — Wiki Loves Earth, a photographic competition aimed at uploading images taken from natural heritage sites was organised in Macedonia as part of the international contest. The project ended with a total number of 12.695 uploaded photographs (details, report).
- We have been also in active negotiations with several GLAM institutions since April 2014:
  - 28 May 2014 — Shared Knowledge and the Holocaust Memorial Center for the Jews of Macedonia signed a memorandum of agreement, proscribing our future mutual cooperation in the documentation of the life and history of the Macedonian Jews. The cooperation will be mostly reflected through the realease of materials and generating content on the Wikimedia projects.

Risks

This section is used to identify key risks or threats that would prevent you from achieving your project goals and how you would mitigate those risks and threats.

The main risk concerned with our annual plan derives from the uncertainty that our negotiations with the GLAM and educational institutions will end successfully. Therefore, we've prepared a list of alternatives that will be introduced in the case of negative outcome.

Impact

In the sections below, please describe how the project is related to the Wikimedia mission and Wikimedia's strategic priorities.

Fit to strategy

How will this project support the key organizational objectives of

increasing reach (more people will access or contribute to Wikipedia or our other projects), participation (more people actually contributing), quality (more content, more useful content, or higher-quality content), credibility (more trust in our projects), organizational maturity and effectiveness (how it will move you or the Wikimedia community forward), or financial sustainability (how it will help you achieve more in the long run)?

This statement should address at least one of the strategic priorities listed here specifically. See Project and Event Grants program criteria for decision making.: The activities and project that we plan to carry out during the course of the year will address all of the aforementioned objectives to a certain degree. A reflection of increased reach and participation will come from our educationall programme along with the community-oriented projects. Quality content will be generated through our GLAM preojects and educational programme, while quality improvements of the existing content will be pursued through the editing competitions. The lectures that we plan to give about specific topics such like the Wikimedia movement with its projects, the value of the free knowledge, and the licencing of free content have the potential of presenting and promoting our movement in the way that will have to increase credibility as well. Most of the people involved in our activities will be community members or people who have very good experience in project management and are interested to increase their knowledge about our movement. The linkage between these two groups of people will lead to a faster growth of our capacities, increased effectiveness of all processes, and greater openness to the external environment. With regard to the future financing of our activities, our strategic priorities include securing financial sustainability, increasing the number of different funding sources, and raising the level of financial independence. Our goal in the first year will be to promote our activities and get in touch with different institutions, which will have to help us achieve our strategic priorities on the long run.

Benefits

If the project will benefit a specific online community, please tell us.: The Annual Plan includes a wide range of activities and projects that will benefit various Wikimedia projects in different languages. It will also provide benefits particularly for our local community and for the global community as well.

Please provide a brief statement about how the project is related to other work in the Wikimedia movement. For example, does the project fit into a work area such as GLAM, education, organizational development, editor retention, or outreach?: Our Annual Plan is subdivided into four different tracks: administration, GLAM, education, and community. The administrational part aims at increasing our organisational capacities and effectiveness; GLAM has its primary goal of extending cooperation with the institutions from this sector; our educational programme focuses on the activities and projects implemented in cooperation with the educational institutions; and the track on community includes a set of activities aimed at supporting the work done by our community members.

If successful, will the project have the potential to be replicated successfully by other individuals, groups, or organizations? Please explain how in 1–2 sentences.: Annual Plans are submitted by other organisations on a regular basis to the FDC or PEG. Since we don't meet the criteria to submit our request to the FDC, we find it more convenient to do it to the PEG. This will have to change in near future once we meet the criteria.

Please list other benefits to the movement here.: The increase of the number of organisations with plenty of activities and projects dealing with the Wikimedia projects is always beneficial for our movement, especially when the entity operates in a region with high potential of improvements.

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